User registration

The system requires users to be sign up in order to access the tools. User registration is a straightforward process taking just a few minutes. Clicking the "Register" link in the main menu of the home page, the user is taken to a form with the following fields:

• Username: It is the name to be entered as part of the access credentials. Any text can be entered, up to 20 characters in length. The user must remember this entry as there is no way to recover it.
• Password: It is a secret text string, up to 128 characters long that is used together with the username to authenticate the user and grant access to system's functions. The password must be at least 8 characters long, include at least one uppercase and one lowercase letters and at least one digit. If forgotten, the password can be reset using the question/answer mechanism described below.
• Security question: It is used to allow the user to reset his password in case it has been forgotten. The user does not chose from a list of questions, but it creates its own one. It should ask for something known only to the user.
• Reply: It is the reply to the Security question and should be known only to the user. Dates of birth or names of strict relatives should be avoided. Names of primary school teachers, names of pets, names of preferred actor/actress or singer are good candidates.
• Email: Is the primary email account that will be receiving all system notifications. It is required to be entered twice (see Retype Email address) to reduce chances of typos.
• User status: For reporting, as well as for aggregated statistical reasons, users are categorized into individuals and organizations. The fields required vary according to this choice.

For individuals, the following fields are available:

• Name and Surname (required)
• Address (required): Use multiple lines as in
  123, Somestreet Ave.
12345 Some City
• Country (required): choose from pull-down list
• Telephone
• Fax

For organizations, the following fields are available:

• Type (required): choose from pull-down list
• Organization (required): enter the name of the organization
• Address (required): Do not repeat the name of the organization, use multiple lines as in:
  123, Somestreet Ave.
12345 Some City
• Country (required): choose from pull-down list
• Name and contact details of the Official authorized to accept SMTA contracts on behalf of the organization are required:
• Name and Surname (required)
• Email (to be entered twice to reduce chances of typos)
• Telephone
• Fax

The system checks that at least one field among email, telephone and fax is entered.

• Shipping address: It is the address where you will be receiving the material shipped by the Provider to you when acting as Recipient. You can choose among:
• None: You will not be receiving material, maybe because you plan to act only as Provider
• Same as above: Use the same address used indicated above as individual or as organization
• Different: In this case, a new subform is displayed whith:
• Shipping address: Use multiple lines as in
  123, Somestreet Ave.
12345 Some City
• Shipping Country: choose from pull-down list
• Contact telephone
• Interface language: Is the language you want to use when interacting with the system. It is independent of the language of the SMTA document. In other words, you can choose to use the system in Spanish while producing SMTA documents in French.
• Preferred tool: Lets you choose the tool that will be proposed to you by default upon login. You can change the tool freely by using the corresponding link in the left menu once you are logged in. This is just for your convenience.
• I accept the Terms of use: The tools are available under specific rules and conditions. You must accept them to register. Please make sure you read them by clicking the link before indicating your acceptance.
• Verification code: Is a way to prevent malicious systems to register fake accounts automatically. You are requested to enter the slightly distorted text shown. If you cannot read it properly, please click the "Get a new code" link and try again.

When the form is completed, click the "Register" link. If there is any error, you will be notified at the top of the page and the field(s) needing correction will be highlighted in red.

This information can be updated once the user logs in by selecting the link "View Profile" from the main menu, and later on the link "Edit profile" at the bottom of the page. The profiles is also the place where the user can see its own PID code.